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Vacation & PTO accrual · 2026PTO Accrual Calculator: How Much Paid Time Off You've Earned
Enter how your employer grants PTO and your pay schedule. Instantly see what you earn per paycheck and per year, your current balance in hours and days, what you'll have by a future date, and what it's worth in dollars.
Common example: 80 hours/year on a biweekly check ≈ 3.08 hrs/paycheck.
…hours worked (e.g. 30 or 40).
How PTO accrual works
Accrual-based PTO means you earn paid time off little by little as you work, rather than receiving a full year's worth on day one. Employers almost always use one of three setups, and this calculator handles all three:
1. A fixed amount each paycheck
The simplest method: you bank the same number of PTO hours every pay period — say 3.08 hours on each biweekly check, which adds up to 80 hours (two weeks) over a year. Pick Per paycheck and enter that hourly amount.
2. A set number of days or hours per year
Your offer letter says something like "15 days of PTO per year." Choose Days/year, enter the number, and the calculator spreads it across your paychecks and converts it to hours using your workday length.
3. Hours earned per hours worked
Common for hourly and part-time roles and required by many state sick-leave laws — for example 1 hour of PTO for every 30 hours worked. Choose Per hours worked and enter the ratio plus your weekly hours.
Turning hours into days — and dollars
PTO is tracked in hours but taken in days, so the calculator divides by your workday length (8 hours by default) to show both. If you add your hourly pay, it also shows the cash value of your balance — useful because many states require unused, earned PTO to be paid out when you leave a job (rules vary by state and employer).
Frequently asked questions
How does PTO accrual work?
You earn paid time off gradually as you work. Employers set it as a fixed amount per paycheck, a number of days/hours per year spread across paychecks, or hours earned per hours worked (e.g. 1 hour per 30 worked). This tool converts any of those into per-paycheck, per-year, and balance figures.
How do I convert PTO hours into days?
Divide your PTO hours by your normal workday length. At an 8-hour day, 40 hours = 5 days and 60 hours = 7.5 days. Set the "hours in your workday" field to match your schedule.
How much PTO is two weeks?
For a full-time employee on 8-hour days, two weeks is 80 hours (2 weeks × 5 days × 8 hours). Adjust if your standard day isn't 8 hours.
How much is my PTO worth in dollars?
Balance in hours × your hourly pay. A 60-hour balance at $25/hour is worth $1,500. Many states require earned, unused PTO to be paid out at separation — but the rules vary.
Does this calculator store my information?
No. It runs entirely in your browser — nothing is sent to a server, stored, or logged.